The Paperless Independent School Admissions System

OpenApply helps independent schools streamline their application process online, freeing up time and collecting valuable information for recruitment and marketing purposes. Our enrolment system allows independent school admissions teams to efficiently communicate with prospective families while providing an easy-to-use interface for parents.

Independent School Admissions System

Online Application Management

Online application management allows you to access student application information from anywhere at any time. Easy searching, filtering and tagging allows you to move applicants smoothly through the process, saving time and money to be spent on more important things like recruitment and making personal connections with families.

Online checklists allow parents to easily navigate next steps and admissions officers to track where families are in the process. Interviews and exams can be scheduled online with automated notifications, and tasks can be set on the admin side for an organised process for all involved.

Easy for Parents

Provide parents with a smooth, professional admissions experience by taking your entire process online. OpenApply’s user-friendly interface is easy for parents to navigate and can be used on any mobile device for parents on the go.

Parents can complete all parts of the process directly on OpenApply and track progress in real-time, creating a transparent, stress-free admissions experience. Spend more time having meaningful conversations with prospective families and less time on the logistics of your process.

Analytics Tracking

OpenApply provides both automated and customised solutions to organise and track all the analytics most important to your school. Easily analyse conversion rates for management, referral sources for marketing, and demographics for local government reporting at the click of a button.

With all your data collected online, you can easily revamp your forms to collect the exact data you need in the format you need it. With OpenApply’s custom analytics functions, you can always find the desired information at your fingertips.

Top Features for Independent School Admissions

Online forms

Parents can easily apply at any time from any device using online forms in OpenApply. From applications to health forms to course selection, an unlimited number of forms can be created in OpenApply and used for any part of the application or enrolment process.

Customisable checklists

Checklists can be customised by application status and programme meaning parents are always aware of their next steps reducing time and stress in the process. Parents can upload files, schedule tours, interviews and exams, fill forms directly from the checklist and watch as their application is completed in real time!

Family Communication

OpenApply offers both individual and bulk email communication with families directly from the system.  Message templates and mail merge capabilities make for a smooth and easy communication process that is transparent for all staff members involved.


OpenApply partners with popular online payment providers such as Stripe, CyberSource, and PayPal to accept online payments of application and admissions related fees in over 110 different currencies. Finance team members can access the Payments area and export reconciliation reports for smooth tracking and consolidation of information.

Streamlined Re-Enrolment

Re-enrol students in 4 easy steps in OpenApply. Customised pre-filled forms allow you to collect every family’s updated information in a hassle free process for parents and administrators alike.

Event registration

Parents can easily sign up for tours and open days based on a customisable schedule removing tedious admin work from the admissions office. Track events on the admin calendar and integrate it with your personal Google Calendar, iCal or Outlook account.


Robust importing and exporting features allow for easy movement of information both into and out of the system.

Explore OpenApply