Streamlined Admissions for Independent Schools

Easily Accessible

• View your childrens’ application progress, events, messaging and make admissions payments across all children in one place.

Streamlined and Organised

• Conveniently submit all required documents, at every stage of the admissions and enrolment process, directly via the checklist.

Highly Effective Communication

• Communicate with the school directly from the parent dashboard, with a clear record of your previous communication trail.

Secure One-Click Login

• Parents appreciate a smoother process with one click to securely login and fill forms online.

Fast and Efficient

• Families can confirm for multiple children at once and forms are pre-filled with existing information to streamline the process.

All-in-One Process

• Re-enrolment fees can even be collected online for an all-in-one process.

Anywhere, Any Time

• Parents can easily apply from anywhere in the world at any time using online forms in OpenApply.

Unlimited Forms

• From applications to health forms to course selection, an unlimited number of forms can be created in OpenApply and used for any part of the application or enrolment process.

Awareness and Transparency

• Checklists can be customised by application status and programme meaning parents are always aware of their next steps reducing time and stress in the process.

Process Continuity

• Parents can upload files, schedule tours and interviews, fill forms directly from the checklist and watch as their application is completed in real time!

Individual and Bulk Emails

• OpenApply offers both individual and bulk email communication with families directly from the system.

Templates and Multi-lingual Capabilities

• Templates and multi-lingual capabilities make for a smooth and easy communication process that is transparent for all parties involved.

Payment Integrations

• OpenApply partners with popular online payment providers such as Stripe, CyberSource, and PayPal to accept online payments of application and admissions related fees in over 110 different currencies.

Reporting and Tracking

• Finance team members can access the Payments area and export reconciliation reports for smooth tracking and consolidation of information.

Quick, Flexible, Convenient

• Parents can easily sign up for tours and open days based on a customisable schedule removing tedious admin work from the admissions office.

Calendar Integration

• Track events on the admin calendar and integrate it with your personal Google Calendar, iCal or Outlook account.

Streamlined Communication

• Easily communicate with schools directly from the parent dashboard, with increased visibility and context due to the previous communication trail.

Document Sharing

• Quickly and easily share any other documents or items with the admissions teams directly through messaging for your whole family.

Keeping Parents Engaged

• Automate personalised notifications to reduce admin work and keep parents engaged throughout the enquiry process

Automate Re-enrolment

• Complete elimination of manual process required by the school to send notifications, saving 10+ hours manual work on average.

A Robust Parent Dashboard

• Parents can view applicant progress, events, messaging and make admissions payments across all children in one place.

Age-to-Year Validation

• Reduce unnecessary communication via eliminating confusion surrounding grade level selection when applicants have resided in countries with different academic systems. Applicants are either suggested or placed into the relevant grade level based upon their date of birth and the academic year they are applying to.

Supplementary Forms

• Fields prepopulate so parents do not need to enter the same information on multiple occasions.

Multi-language UI

• Allow parents to more easily use the system to fill out forms, follow emails, and complete the application checklist, with a user-interface that is in their preferred language.

A Growing List of Options

• OpenApply currently offers the option to choose an Arabic, Chinese, German and Spanish user interface option for the parent dashboard and landing page.

Import and Customise

• Import current students and customise online re-enrolment forms and notifications with the help of OpenApply’s friendly support team.

One-Click Notifications

• Send your re-enrolment notifications in one click and watch as your re-enrolment chart changes from blue to green as parents confirm!

Re-enrolment Analytics

• Instant access to view available seats versus capacity for the following academic year, ensuring enrolment is always as close to capacity as possible. Prevent human-error in over/under-enrolling students and protect your revenue.

Global Uninterrupted Coverage

• OpenApply’s friendly support team is on call around the globe whenever you have a question, 24 hours a day!

Experienced and Friendly Team

• Whether you want to know how to edit a form, start re-enrolment, or just need advice on how to adapt your process to the digital world our team is happy to help both by phone and email.

Unlimited Free Training

• If you’re a new user or just have more in-depth questions, you can schedule a training any time Monday-Friday online. All of OpenApply’s support and training is complimentary to make sure you have the best experience with the system possible.

Quicker Receipt of Documentation

• Administrators can add individual forms to student checklists on a case-by-case basis, resulting in a massive reduction in time spent chasing documentation, human error and unnecessary communication with parents.

Bulk Reminders

• Send checklist reminders to all applicants in bulk, completely eliminating the need to manually track document submission individually and waste unnecessary administration time chasing specific documents on a case-by-case basis.

Real-time, Tailored Analytics

• OpenApply provides both automated and customised solutions to organise and track all the analytics most important to your school.

Insights For All Stakeholders

• Easily analyse conversion rates for management, referral sources for marketing, and demographics for local government reporting at the click of a button.

Capture the Most Relevant Data

• With all your data collected online, you can easily revamp your forms to collect the exact data you need in the format you need it. With OpenApply’s custom analytics functions, you can always find the desired information at your fingertips.

Eliminate Manual Data Collection

• Parents can send confidential reference request forms straight from the system for recipients to fill out at the click of a button, reducing of administration time for parents and completely eliminating it for admissions teams.

Maintain Control and Confidentiality

• Submitted forms can only be viewed by school staff, while parents can see when forms have been completed for peace of mind.

Robust, Efficient and Versatile

• Whether you want to export system information in bulk to Excel/CSV, import student and parent data into the sytem, or instantly export all a particular student’s forms to PDF, OpenApply’s robust importing and exporting features have you covered.

Cross-departmental Streamlining

• Export full reconciliation reports to Excel, tracking all payments including invoice numbers, payment methods and dates, so that admissions can give finance a full admissions payment status report at the click of a button, eliminating unnecessary communication time between departments.

Streamlined Communication

• Easily communicate with parents directly – individually and in bulk, with increased visibility and context of their own admissions journey.

Reduced Administration Time

• Send personalised email messages in bulk to any and all applicants, saving significant and valuable follow-up time.

Branding

• Create striking emails with our standard and advanced editors to add your branding and personalised touches for your school.

Consolidated Review Interface

• Easy for reviewers to view all necessary information in one interface with a clear step-by-step review process.

Review Rubrics

• Rubrics can be customised with any fields the school would like, and can be differentiated per programme and campus. Reviewers cannot skip fields that are important, meaning admissions does not need to chase down anything missing.

Bulk Review Activation

• Large numbers of applicants can be enabled for review mode at once, saving admissions time during busy season! Reviewers can access applicants for review straight from their email, eliminating the need to remember login details.

Review in Sequence

• Set a sequence so that once a reviewer finishes, the next reviewer is automatically notified. No more lost files or folders being left on desks for weeks!

Aggregate Analytics

• Visualise admissions data in bulk across your group of schools! Save manual processing time with filterable analytics that visualise admissions activity and capacity across the schools along with combined data on conversions and your pipeline.

Live and Instant

• Access live pipeline data quickly and easily, with no additional set-up required.

Easily Scalable

• The Dashboard is easily scalable with multi-user access. Quickly and simply add additional schools from different accounts.

Granular User Permissions

• Determine which Roster, Year Level/Programme, and Campus each user is able to view in OpenApply.

Relevant and Secure Information

• This means, for example, that teachers would only see students from the year level(s) which they teach, rather than all year levels. Admissions teams with staff responsible for certain programmes would also benefit from these granular permissions.

Sensitive Data Categories

• Data Categories have been introduced as a way to classify forms and files. Eight distinct categories allow you to reflect your school’s data architecture and determine the level of access for each user i.e. which data categories they have access to.

Capture Valuable Alumni Data

• Capture information from school leavers with bespoke questions that enable you to better nurture your alumni relationships with more tailored communication. On a recurring basis, receive up-to-date information to keep track of changes in circumstance and ensure that relationships do not fade over time.

Prioritise Relationships with Lead Scoring

• Create a hierarchy of lead categories and define weighted scoring factors for your alumni groups. Review different thresholds to prioritise those individuals who are most likely to become donors.

Track Volunteer Hours and Donations

• Record volunteer hours and donations, adding further nuance and insight into which members of your alumni community are particularly passionate and loyal, and which relationships may need further cultivation.

Easily Accessible

• Online application management allows you to access student application information from anywhere at any time.

Streamlined and Organised

• Easy searching, filtering and tagging allow you to move applicants smoothly through the process, meaning your time can be spent on more important things like recruitment and making personal connections with families.

Granular Permissions

• Staff members from any department can be involved in the application process with granular permissions giving access to only the parts of the system they need. Tasks and notes provide an easy to follow workflow and communication trail when it comes time to make a decision.

Payment Integrations

• OpenApply partners with popular online payment providers such as Stripe, CyberSource, and PayPal to accept online payments of application and admissions related fees in over 110 different currencies.

Reporting and Tracking

• Finance team members can access the Payments area and export reconciliation reports for smooth tracking and consolidation of information.

Robust, Efficient and Versatile

• Whether you want to export system information in bulk to Excel/CSV, import student and parent data into the sytem, or instantly export all a particular student’s forms to PDF, OpenApply’s robust importing and exporting features have you covered.

Cross-departmental Streamlining

• Export full reconciliation reports to Excel, tracking all payments including invoice numbers, payment methods and dates, so that admissions can give finance a full admissions payment status report at the click of a button, eliminating unnecessary communication time between departments.

Aggregate Analytics

• Visualise admissions data in bulk across your group of schools! Save manual processing time with filterable analytics that visualise admissions activity and capacity across the schools along with combined data on conversions and your pipeline.

Live and Instant

• Access live pipeline data quickly and easily, with no additional set-up required.

Easily Scalable

• The Dashboard is easily scalable with multi-user access. Quickly and simply add additional schools from different accounts.

Granular User Permissions

• Determine which Roster, Year Level/Programme, and Campus each user is able to view in OpenApply.

Relevant and Secure Information

• This means, for example, that teachers would only see students from the year level(s) which they teach, rather than all year levels. Admissions teams with staff responsible for certain programmes would also benefit from these granular permissions.

Sensitive Data Categories

• Data Categories have been introduced as a way to classify forms and files. Eight distinct categories allow you to reflect your school’s data architecture and determine the level of access for each user i.e. which data categories they have access to.

Capture Valuable Alumni Data

• Capture information from school leavers with bespoke questions that enable you to better nurture your alumni relationships with more tailored communication. On a recurring basis, receive up-to-date information to keep track of changes in circumstance and ensure that relationships do not fade over time.

Prioritise Relationships with Lead Scoring

• Create a hierarchy of lead categories and define weighted scoring factors for your alumni groups. Review different thresholds to prioritise those individuals who are most likely to become donors.

Track Volunteer Hours and Donations

• Record volunteer hours and donations, adding further nuance and insight into which members of your alumni community are particularly passionate and loyal, and which relationships may need further cultivation.