Streamlined Re-Enrolment
Manage re-enrolment in a few easy steps!
Import and Customise
- Import current students and customise online re-enrolment forms and notifications with the help of OpenApply’s friendly support team.
One-Click Notifications
- Send your re-enrolment notifications in one click and watch as your re-enrolment chart changes from blue to green as parents confirm!
Re-enrolment Analytics
- Instant access to view available seats versus capacity for the following academic year, ensuring enrolment is always as close to capacity as possible. Prevent human-error in over/under-enrolling students and protect your revenue.
Unlimited Support & Training
World class support, 24 hours a day, 7 days a week.
Global Uninterrupted Coverage
- OpenApply’s friendly support team is on call around the globe whenever you have a question, 24 hours a day!
Experienced and Friendly Team
- Whether you want to know how to edit a form, start re-enrolment, or just need advice on how to adapt your process to the digital world our team is happy to help both by phone and email.
Unlimited Free Training
- If you’re a new user or just have more in-depth questions, you can schedule a training any time Monday-Friday online. All of OpenApply’s support and training is complimentary to make sure you have the best experience with the system possible.
Customisable Checklists
Robust and dynamic checklist functionality.
Quicker Receipt of Documentation
- Administrators can add individual forms to student checklists on a case-by-case basis, resulting in a massive reduction in time spent chasing documentation, human error and unnecessary communication with parents.
Bulk Reminders
- Send checklist reminders to all applicants in bulk, completely eliminating the need to manually track document submission individually and waste unnecessary administration time chasing specific documents on a case-by-case basis.
Analytics Tracking
Extensive information at your fingertips.
Real-time, Tailored Analytics
- OpenApply provides both automated and customised solutions to organise and track all the analytics most important to your school.
Insights For All Stakeholders
- Easily analyse conversion rates for management, referral sources for marketing, and demographics for local government reporting at the click of a button.
Capture the Most Relevant Data
- With all your data collected online, you can easily revamp your forms to collect the exact data you need in the format you need it. With OpenApply’s custom analytics functions, you can always find the desired information at your fingertips.
AI-Powered Analytics
Effortless Insights for Data-Driven Admissions Success
Effortless AI-Driven Analysis
- Quickly gain enrollment, retention and attrition insights, comparing academic years, campuses and other variables, through natural language prompts with our conversational AI tool.
Informed Decision-Making
- ️Identify trends and make smarter decisions faster, with descriptive and proportional analysis powered by AI.
Stakeholder Alignment
- Deliver tailored insights to different stakeholders, ensuring everyone is informed, with the appropriate level of detail and complexity based on their role within the school.
Confidential References
Request references with minimal effort.
Eliminate Manual Data Collection
- Parents can send confidential reference request forms straight from the system for recipients to fill out at the click of a button, reducing of administration time for parents and completely eliminating it for admissions teams.
Maintain Control and Confidentiality
- Submitted forms can only be viewed by school staff, while parents can see when forms have been completed for peace of mind.
Import/Export
Easy movement of information into and out of the system.
Robust, Efficient and Versatile
- Whether you want to export system information in bulk to Excel/CSV, import student and parent data into the sytem, or instantly export all a particular student’s forms to PDF, OpenApply’s robust importing and exporting features have you covered.
Cross-departmental Streamlining
- Export full reconciliation reports to Excel, tracking all payments including invoice numbers, payment methods and dates, so that admissions can give finance a full admissions payment status report at the click of a button, eliminating unnecessary communication time between departments.
Advanced Messaging
A more personal and effective approach.
Streamlined Communication
- Easily communicate with parents directly – individually and in bulk, with increased visibility and context of their own admissions journey.
Reduced Administration Time
- Send personalised email messages in bulk to any and all applicants, saving significant and valuable follow-up time.
Branding
- Create striking emails with our standard and advanced editors to add your branding and personalised touches for your school.
Email Campaign Workflows
Enhanced Branching Logic
- Leverage branching logic for bespoke and timely messaging, enabling your team to deliver highly tailored communications. Send the right message to the right person at the right time, enhancing engagement and improving the overall admissions experience.
Robust Exclusion Rules
- With robust exclusion rules for automatic unsubscription, you can ensure that your email campaigns only reach the intended audience. These rules help maintain clean mailing lists and enhance the effectiveness of your communications.
Simplified User Interface
- Empower your team to seamlessly automate and personalise school marketing and communications with an intuitive interface that reduces complexity and setup anxiety. Streamline your school marketing and communications, making these processes easier for your team to manage.
Application Reviews
A superior, reliable review process.
Consolidated Review Interface
- Easy for reviewers to view all necessary information in one interface with a clear step-by-step review process.
Review Rubrics
- Rubrics can be customised with any fields the school would like, and can be differentiated per programme and campus. Reviewers cannot skip fields that are important, meaning admissions does not need to chase down anything missing.
Bulk Review Activation
- Large numbers of applicants can be enabled for review mode at once, saving admissions time during busy season! Reviewers can access applicants for review straight from their email, eliminating the need to remember login details.
Review in Sequence
- Set a sequence so that once a reviewer finishes, the next reviewer is automatically notified. No more lost files or folders being left on desks for weeks!
Flexible Fees
Simplified and Adaptable to Your School's Needs
Effortless Invoicing
- Create flexible, itemised fees for a variety of purposes with ease. Invoice directly from the roster in just a click. Say goodbye to manual processes and hello to streamlined operations!
Automated Workflows
- ️Need to automate your fee management? Add fees as checklist items for a more streamlined process. Spend less time on administration and more on what matters – your students.
Centralised Management
- Your dedicated fees section in the applicant profile allows you to manage fees effortlessly. Create new fees on the fly, ensuring you stay on top of all financial aspects without breaking a sweat.
School Group Dashboard
Standardised data across your school group.
Aggregate Analytics
- Visualise admissions data in bulk across your group of schools! Save manual processing time with filterable analytics that visualise admissions activity and capacity across the schools along with combined data on conversions and your pipeline.
Live and Instant
- Access live pipeline data quickly and easily, with no additional set-up required.
Easily Scalable
- The Dashboard is easily scalable with multi-user access. Quickly and simply add additional schools from different accounts.
Staff Permissions
Only see relevant profiles and data.
Granular User Permissions
- Determine which Roster, Year Level/Programme, and Campus each user is able to view in OpenApply.
Relevant and Secure Information
- This means, for example, that teachers would only see students from the year level(s) which they teach, rather than all year levels. Admissions teams with staff responsible for certain categories would also benefit from these granular permissions.
Sensitive Data programmes
- Data programmes have been introduced as a way to classify forms and files. Eight distinct programmes allow you to reflect your school’s data architecture and determine the level of access for each user i.e. which data programmes they have access to.
Advancement
Cultivate relationships with your alumni.
Capture Valuable Alumni Data
- Capture information from school leavers with bespoke questions that enable you to better nurture your alumni relationships with more tailored communication. On a recurring basis, receive up-to-date information to keep track of changes in circumstance and ensure that relationships do not fade over time.
Prioritise Relationships with Lead Scoring
- Create a hierarchy of lead programmes and define weighted scoring factors for your alumni groups. Review different thresholds to prioritise those individuals who are most likely to become donors.
Track Volunteer Hours and Donations
- Record volunteer hours and donations, adding further nuance and insight into which members of your alumni community are particularly passionate and loyal, and which relationships may need further cultivation.
Online Application Management
Total control from enquiry to enrolment.
Easily Accessible
- Online application management allows you to access student application information from anywhere at any time.
Streamlined and Organised
- Easy searching, filtering and tagging allow you to move applicants smoothly through the process, meaning your time can be spent on more important things like recruitment and making personal connections with families.
Granular Permissions
- Staff members from any department can be involved in the application process with granular permissions giving access to only the parts of the system they need. Tasks and notes provide an easy to follow workflow and communication trail when it comes time to make a decision.
Other Features