Admissions teams in international and independent schools play the pivotal role of gatekeepers in several regards. Beyond admissions being a gateway to classrooms, it is effectively the gateway to developing diverse student bodies in schools where global perspectives intersect with individual aspirations. Therefore, enrolment is more complex than merely filling seats; it’s about curating a community deeply connected to the school’s mission and values.

Fortunately, modern admissions teams have an array of powerful tools and techniques at their disposal, enabling them to transcend traditional recruitment strategies. By harnessing new technologies, embracing creative communication methods, and understanding the nuanced needs of prospective families, admissions teams can craft personalised and compelling experiences.

This proactive approach ensures not only the maximisation of enrolment, but also the cultivation of a student body seamlessly aligned with the school’s ethos. In this blog post, we explore a range of strategies that help international and independent school admissions teams create vibrant, mission-aligned school communities, one enrolment at a time.

Data Analytics and CRM Systems

Implementing Customer Relationship Management (CRM) systems configured to deliver advanced data analytics allows admissions teams to track and evaluate applicant data effectively. These tools provide insights into applicant demographics, behaviour and preferences, enabling more personalised communication and tailored recruitment strategies.

There are three main reasons why analysing enrolment data in alignment with global and regional trends is crucial for school leaders and admissions teams. Firstly, it yields valuable insights into how their school fares in comparison to other schools worldwide. By understanding these patterns, school leaders can make informed decisions to enhance their educational offerings and improve their competitive edge.

Secondly, this data comparison gives admissions teams a comprehensive understanding of the broader educational landscape and the trends that shape it. This knowledge allows them to streamline the admissions process effectively. Armed with data-driven insights, admissions teams can identify patterns, preferences, and areas of improvement in their recruitment strategies. This empowers them to better target their audience, personalise their approach, and ultimately increase enrolment rates.

Thirdly, strategic alignment with global and regional enrolment trends empowers schools to proactively adapt to market demands. By staying abreast of evolving trends, schools can tailor their academic programs and extracurricular activities to meet the changing needs of students and parents. This adaptability ensures that schools remain both attractive and relevant in the competitive education market.

In essence, this data-driven approach not only confers pinpointed knowledge, it enables school leaders and admissions teams to make strategic decisions. By understanding the market dynamics and aligning their offerings accordingly, schools can enhance their reputation and focus on recruiting a student population that is homogeneous in its interests and aspirations, thus creating an even more conducive learning environment.

The [YELLOW CAR] Enrolment Snapshot 2023

Have you ever wondered how your enrolment trends match up to how other schools are doing? Working with schools around the world, School Experience Strategy firm [YELLOW CAR] – friends of our team at OpenApply – have just launched the 2023 edition of their Enrolment Snapshot.

The Enrolment Snapshot is a tool that helps school leaders and their teams understand how their enrolment compares to wider regional and global trends. It is free of charge and takes less than 5 minutes to complete.

And what’s more, this year they are partnering with the Learning Analytics Collaborative by Consilience to ensure state-of-the-art visualisation of results.

In practice, this means that each school will be able to log into a secure platform and see the evolution of their enrolment compared to what is happening in their region and on a global scale. At the same time, schools will not be able to see the current enrolment of their individual competitors.

So the next time your Head of School or a member of the Board asks you how well you are doing in relation to others, you’ll have the information right at your fingertips!

For more details, visit

The deadline for schools to submit their data is October 22, 2023 and schools will have access to their data from the beginning of November 2023.

Personalised Communication

Personalised communication is an art form that bridges the gap between a school’s offerings and the aspirations of prospective families. Utilising advanced communication techniques, such as targeted email marketing campaigns and strategic social media outreach, admissions teams can create meaningful connections that resonate deeply with mission-aligned families.

Email marketing campaigns serve as personalised invitations into the school’s world. By crafting thoughtful, tailored messages, admissions teams can go beyond generic communications. These emails become windows into the heart of the school, showcasing not just its facilities and academic programmes, but the very essence of its culture. Every email sent is an opportunity to highlight the unique aspects that set the school apart. Whether it’s the innovative teaching methods, the diverse extracurricular activities, or the nurturing, inclusive environment, these messages are carefully curated to echo the values and interests of families seeking more than just education – they’re seeking an experience.

Similarly, social media platforms become vibrant canvases for storytelling. Through compelling visuals, engaging videos, and heartfelt anecdotes, admissions teams can paint a vivid picture of life within the school’s walls. From showcasing student achievements to behind-the-scenes glimpses of campus life, social media outreach humanises the school. It transforms the school from a physical entity into a living, breathing community where dreams are nurtured, talents are honed, and friendships flourish.

These personalised communication techniques are not about a one-size-fits-all approach, and URL source tracking should be used to measure the effectiveness of social media and ad campaigns in order to optimise future messaging. The goal is to delve into the intricacies of what makes each family unique. Admissions teams invest time in understanding the specific interests and aspirations of every prospective student. Are they passionate about the arts? Do they thrive in a challenging academic environment? Are they looking for a supportive community that feels like a second home? Armed with this knowledge, each message becomes a tailored offering, addressing the individual needs of every family.

Our power-packed Parent Communication Cheat Sheet is a handy resource to share with your wider team:

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Virtual Tours and Webinars

Embracing technology has become a transformative force, reshaping the way families connect with international and independent schools. One of the pioneering approaches in this digital age is the utilisation of virtual platforms to give prospective families an immersive experience. Through a strategic integration of technology, schools can offer an array of engaging and interactive opportunities that conquer distance and allow families to experience the school as if they were on a personal visit.

Virtual tours stand out as a compelling tool in the admissions arsenal. Thanks to high-resolution imagery and 360-degree videos, families can embark on a virtual journey through the school’s corridors, classrooms, and facilities, all from the comfort of their homes. These tours provide an authentic glimpse into the physical environment, allowing parents and students to envision themselves within the campus, fostering a sense of familiarity and belonging.

Complementing these virtual tours are webinars and interactive online sessions. These live, real-time events serve as a glimpse into the soul of the school. Prospective families can participate in discussions with esteemed faculty members, gaining insights into the school’s academic rigour, teaching methodologies, and extracurricular offerings. These interactive sessions provide a platform for direct engagement, where families can ask questions, seek clarifications, and receive immediate responses, creating a dynamic and personalised experience.

Moreover, online webinars can feature current students and alumni testimonials offering honest and relatable perspectives on their experiences and achievements. Hearing success stories and personal anecdotes directly from those who have walked the school’s halls adds a deeply personal touch to the virtual interaction, instilling confidence and trust in the school’s ability to nurture talent and foster growth.

Multilingual Support

Schools should prioritise offering multilingual support to cater to the diverse linguistic backgrounds of international applicants. This practice ensures clear communication and understanding between the school and prospective families, fostering a sense of belonging and comfort. By providing assistance in various languages, schools acknowledge and celebrate the rich tapestry of cultures and backgrounds within their applicant pool. This initiative guarantees that communication between the school and prospective families is not hindered by language barriers, fostering a seamless exchange of information.

Multilingual support (from humans as well as EdTech systems) ensures that each family, regardless of their native language, feels valued and understood. It goes beyond mere communication; it establishes a welcoming and caring environment from the very first interaction. Families can express their concerns, ask questions, and engage in discussions without fear of misunderstanding, in an atmosphere of trust and mutual respect.

Moreover, this approach demonstrates a school’s dedication to personalised care. Recognising that each family is unique, schools can tailor their communication to accommodate their language preferences. Whether it’s through translated documents, multilingual staff members/ interpreters, or multilingual user interface options within the admissions management system, schools can make every interaction meaningful and accessible. This tailored support not only simplifies the application process but also enhances the overall experience for prospective families.

Alumni Engagement

From an admissions and enrolment perspective, it is imperative for schools to harness the power of their alumni network as a valuable resource. By engaging alumni as ambassadors, international and independent schools can enhance their outreach efforts significantly. These former students, who have experienced the institution firsthand, possess a unique perspective that can resonate profoundly with prospective families.

Alumni testimonials and success stories serve as authentic narratives that provide invaluable insights into the school’s ethos, academic excellence, and overall impact on students’ lives. When shared with prospective families, these stories create an emotional connection, offering a glimpse into the transformative journey that awaits their children. Hearing about the positive experiences of former students instils confidence and reassurance, especially for mission-aligned families seeking not just education but a nurturing environment.

Furthermore, schools can significantly enhance their enrolment efforts through financial contributions and donations. Alumni, who have experienced the transformative power of education within the school’s nurturing environment, often feel a deep sense of gratitude and loyalty. Encouraging them to give back, whether through monetary donations or other forms of support, empowers international school admissions teams in multifaceted ways.

Financial contributions from alumni enable schools to invest in scholarships, financial aid programmes, and state-of-the-art facilities. This support creates opportunities for deserving students who might not otherwise have access to quality education. By providing financial assistance to mission-aligned families, schools can diversify their student body, ensuring inclusivity and accessibility to a broader range of students. This not only aligns with the school’s commitment to social responsibility but also attracts families seeking a school with a strong sense of community and compassion.

Donations can also facilitate the implementation of outreach programmes and international marketing efforts. Such initiatives enable schools to expand their reach, attracting mission-aligned families from various corners of the globe. Supported by alumni contributions, admissions teams can create engaging campaigns, organise events, and establish partnerships with educational consultants, amplifying the school’s visibility and attracting prospective students for whom the school’s values resonate.

Learn more about unlocking the power of engagement in our recent blog post:

Read More

Continuous Feedback and Improvement

Finally, schools should strive to maintain an ongoing dialogue with enrolled students and applicant families, irrespective of the admission outcome. By actively maintaining dialogue , schools can gain insights and perspectives that prove essential for continuous improvement and refinement of their services.

Collecting comprehensive feedback (from families who have been accepted or enrolled, as well as from applicants who have been denied) ensures a holistic understanding of the admissions process from all angles. By doing so, schools demonstrate a commitment to excellence and a genuine desire to enhance the experience for both current and prospective students. Once collected and analysed, this feedback becomes a valuable resource for schools, enabling them to notice patterns, pinpoint areas of strength, and identify areas that require improvement. It offers a nuanced view of the admissions process, school offerings, and communication strategies. By querying the feedback, schools can make informed decisions to address specific concerns, improve the admissions journey, and enhance the overall experience for families.

The feedback loop also creates a sense of transparency and openness, reinforcing the school’s commitment to fostering strong relationships with its community. When families see that their opinions are valued and considered, it strengthens their trust in the school. This trust, in turn, leads to a positive reputation, making the school an attractive choice for prospective families seeking a supportive and responsive educational environment.

By combining all of the tools and techniques with a data-driven approach, international school admissions teams can not only attract mission-aligned families but also create a positive, inclusive, and supportive learning environment for all students.

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